Job Description:
Project Coordinator / Office Manager
About Us:
Atlantic Mechanical has been proudly serving its clients in the greater Baltimore area for over 30 years.
We specialize in commercial and residential plumbing for builders, contractors.
Duties & Responsibilities:
- Answer phones and take messages.
Schedule inspections and check inspection status
- Process permits and pay for them on permit portals
- Fleet and EZ pass management
- Manage material processes, including requesting quotes, ordering materials, maintaining material lists, understanding lead times and availability for fixtures and non-stock items and all associated planning of material needs, reviewing invoices and job cost comparison.
- Verify warranty eligibility and request and track warranty replacements
- Create and update proposal templates
- Will work closely with the Residential Plumbing manager and the residential plumbing technicians, scheduling their day and billing out their calls
- Review builder PO’s and process to include collecting updated PO’s for add ons and missing items for contract projects
- Quote add-on options for contracts and maintain updated option sheet
- Set up and maintain jobs in our software to include adding notes & job documents and verify that plans are construction set prior to job start
- Support Project Manager, Estimator and General Manager on other tasks as assigned
- Create labor charts for subcontractors and make sure all subs are compliant with our sub requirements
- Review daily log from Tech and follow-up with techs and builders
Requirements:
- Excellent communication skills, both oral and written.
- Excellent organization skills.
- Ability to multi-task.
- Ability to work effectively and efficiently under tight deadlines.
- Ability to establish and maintain positive working relationships.
- Must be a proven self-starter and be able to work independently
- Strong Attention to detail and positive attitude
- Willingness to learn and to be a team player.
- Strong computer skills including Microsoft Word and Excel
- Maintain good attendance and punctuality
Compensation:
- Salary and bonus potential
- Competitive benefits package including medical, dental, vison and life
- Paid Holidays and Vacation
Job Type: Full-time
Pay: $40,000.
00 - $60,000.
00 per year
Benefits:
* 401(k)
* Dental insurance
* Health insurance
* Paid time off
Schedule:
* 8 hour shift
* Monday to Friday
Application Question(s):
* Do you enjoy working in an office and have good communication skills?
Experience:
* office admin: 3 years (Preferred)
Work Location: In person
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