Project Coordinator

Chesapeake Contracting Group is a privately held, award-winning commercial general contractor.
For over 40 years, we have gone beyond construction delivery services by offering creative planning and solutions from project concept to completion.
Our expertise encompasses automotive dealerships, retail, mixed-use, restaurants, mid-rise office and medical buildings, flex-space, warehouses, and tenant fit-outs.
We are looking for a Project Coordinator to work closely with the leadership of our project managers to keep all parts of the project organized and running according to plan.
This is a critical administrative project position with a wide variety of responsibilities that support our construction leaders to get our customers’ projects completed safely, accurately and at the highest quality.
Responsibilities Oversee and manage project and coordinate documentation revisions and distributions.
Develop, distribute, and track all correspondence related to the project documents – subcontract agreement and exhibits, drawings, specifications, addenda, bid RFI responses, bid qualifications, etc.
Prepare standard project status reports for project delivery team or work group, client and management.
Reports typically include: status update, budget, schedule and risk.
Set up and enter project information data (i.
e.
status updates, schedule updates, cash flow forecasts) into Procore and project documentation into project management technology tools (software applications, web-based tools, job cost accounting tools).
Develop and implement the submittal process within Procore, track workflow during the submittal process and work with appropriate team members to review and approve/edit as necessary by reviewing the project specifications and identifying what is required for submission.
Review and processes documentation for project commitments (i.
e.
Agreements, Contracts, Work Authorizations, Purchase Orders).
Work with accounting and support staff to ensure all compliance documents are received and processed.
Work with project team members to ensure initial compliance documents are obtained prior to subcontractor’s first day onsite.
Review and approve Subcontractor invoice attachments in Procore prior to sending them to management for approval.
Follow project close-out procedures for all assigned projects including: (i.
e.
, arranging the archiving of hard copy files; receipts of necessary close out/turnover documents; compliance with close-out checklist; coordination of lien searches; receipt of occupancy and closed building permits and warranty manuals).
Assist with project administration deliverables (i.
e.
meeting minutes; budget tracking; schedule updates; move management; closeout).
Minimum Qualifications Associate degree in Engineering, Construction Management, or a related field preferred, or equivalent work experience.
3+ years’ relevant construction or administrative support work experience.
Strong problem solving, prioritization and organizational skills.
Excellent written and verbal communication.
Keen attention to detail.
Enjoys working independently and under direction of others.
Ability to multitask, prioritize and produce results within specified deadline.
Proficient with office productivity software, including Microsoft Word and Excel.