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Posted : Thursday, September 28, 2023 11:47 PM
JobID: 20678
Position Type:
SUPPORT - OFFICE PROFESSIONAL/OFFICE SECRETARY (K2200)
Date Posted:
12/4/2023
Location:
GREENWOOD BLDG E HUMAN RESOURCES (098579)
Closing Date:
01/01/2024
CLASS TITLE: Office Secretary
WORKING TITLE: Office Secretary, Certification TITLE CODE: K2200 GRADE: 02/ESPBC
DEFINITION: Performs comprehensive secretarial and clerical duties in support of the Office of Certification in the Department of HR Recruitment & Staffing.
Performs data entry, complete word processing functions, maintains document filing systems, and prepares and processes office documents.
EXAMPLES OF DUTIES: Maintains records of certificated employees’ professional growth, education, tenure status, contract, and tuition reimbursement in the HR information system.
Initiates salary lane advancement when appropriate.
Performs a variety of skilled secretarial and clerical duties in support of the Office of Certification.
Develops, formats, and prepares correspondence, memoranda, reports, announcements, and forms.
Composes correspondence and memos.
Prepares specialized documents and technical reports.
Creates documents for mass mailings.
Produces charts, graphs, and tables.
Designs, creates, and maintains databases, spreadsheets, rosters, and logs.
Maintains electronic and paper document filing systems.
Updates educator records and uploads electronic documents in the MSDE The Educator Application and Certification Hub (TEACH).
Reviews and processes documents pertaining to functions of the Office of Certification.
Checks documents for completeness, accuracy, and compliance with established policy and procedural requirements.
Attends meetings and takes notes.
Arranges and coordinates appointments, conferences, and schedules.
Reserves meeting rooms.
Arranges for equipment and supplies as needed.
Answers telephone calls.
Provides assistance and information to callers, which requires a detailed knowledge of Office of Certification procedures including but not limited to tuition reimbursement, Maryland certification, and salary lane advancement requirements.
Receives and forwards messages to office staff.
Receives and directs visitors to the office.
Performs other duties as assigned.
MINIMUM QUALIFICATIONS: Education, Training and Experience: Possession of a high school diploma or appropriate equivalent, plus three years of secretarial experience.
Experience supporting Human Resources functions and using human resources information systems is preferred.
Demonstrated skill in typing 40 words per minute.
Note: Other combination of applicable education, training, and experience which provide the knowledge, skills, and abilities necessary to perform effectively in the position, may be considered.
KNOWLEDGE, SKILLS & ABILITIES Knowledge of office practices and procedures.
Knowledge of filing systems.
Knowledge of spelling, grammar, and arithmetic.
Knowledge of personal computers and office software packages.
Knowledge of automated office systems.
Demonstrated skill in typing 40 words per minute.
Skill in performing word processing functions.
Skill in setting up and maintaining databases, spreadsheets, and logs.
Skill in setting up and maintaining filing systems.
Skill in gathering and compiling information for statistical reports.
Skill in processing financial documents and transactions.
Skill in composing correspondence and memoranda.
Skill in operating personal computers and related office equipment.
Ability to communicate effectively both orally and in writing.
Ability to follow rules and regulations.
Ability to establish and maintain effective working relationships.
Ability to appropriately maintain confidential information.
PHYSICAL AND ENVIRONMENTAL CONDITIONS: The work of this class is generally sedentary and performed in an office environment.
Work includes the operation of office equipment, including personal computers, and occasional limited physical activities.
FLSA: Non-exempt Eligible for the Maryland State Retirement System This class specification defines the types of duties and level of difficulty of work required of positions in this title.
It shall not be held to exclude duties not mentioned nor limit the right of management to assign work to employees.
This job description defines the types of duties and level of difficulty of work required of positions in this title.
It shall not be held to exclude duties not mentioned nor limit the right of management to assign work to employees.
Citizenship, residency or work VISA in United States required.
Application Instructions Please read and carefully follow the instructions provided below.
Applicants are required to have a completed application on file for employment with Baltimore County Public Schools (BCPS).
Each time an applicant applies to a job with BCPS, the application must be resubmitted.
If an applicant started an application with BCPS in the past and at a later date decides to apply for additional positions, it is the applicant's responsibility to review the entire application and ensure that all data is up to date (for example, the applicant may need to add additional schooling or certifications, an additional work experience, or provide updated references).
The applicant must remember to review the entire application each time for accuracy and submit each time for a new or different vacancy.
Professional references must be submitted to complete your application.
Examples of professional references include current and former principals, supervisors, managers, mentor teachers and university/college supervisors.
Personal references from colleagues, friends, community members, etc.
will not be accepted.
Applicants should notify their reference proactively to inform them they will receive a form via email through a MAILBOT email address from Baltimore County Public Schools.
Applicants should also inform their reference(s) of the job they are applying to.
Be sure to account for all periods of employment and unemployment, including student teaching and internship experience, and include names, addresses, and telephone numbers of employers.
Be sure to answer all criminal background questions.
If you answer "yes" to any of the criminal background questions you must provide a written explanation.
A criminal offense does not necessarily exclude an applicant from employment with BCPS.
Factors such as passage of time since the offense, the nature of the violation, and the extent of rehabilitation will be taken into consideration.
Pre-Employment Requirements: All persons employed by the Baltimore County Public Schools, regular and temporary, are required to be fingerprinted and have a criminal background investigation (per COMAR) completed.
The fee charged for fingerprinting is $109.
An identification card will be issued which must be shown prior to employment.
Anyone offered employment is required to provide proper identification and documentation of eligibility for employment in the US.
If you have military experience, you will be asked to provide a copy of DD214.
Official transcripts for all higher education must be received prior to contract signing.
Some positions will require employees to undergo a physical examination and/or drug testing.
All newly hired personnel must attend a Badges and Benefits session.
Additional job verification will be required for salary credit.
Non-Discrimination Statement The Board of Education of Baltimore County does not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, or veteran status in matters affecting employment or in providing access to educational programs or activities and provides equal access to the Boy Scouts and other designated youth groups.
Inquiries regarding the Board’s nondiscrimination policies should be directed to: EEO Officer, Office of Equal Employment Opportunity, Baltimore County Public Schools, 6901 Charles Street, Building B, Towson, Maryland 21204 (443-809-8937).
There is a compliance officer responsible for identifying, preventing, and remedying prohibited harassment concerning students.
Complaints of harassment should be directed to the executive director, Department of School Safety and Security, 9600 Pulaski Park Drive, Suite 118, Baltimore, MD 21220 (443-809-4360).
Contact Information Laura V Lough Supervisor, Temporary Services 6901 Charles Street, E Building Towson, Maryland 21204 Email: llough@bcps.
org Email To A Friend Print Version
Performs data entry, complete word processing functions, maintains document filing systems, and prepares and processes office documents.
EXAMPLES OF DUTIES: Maintains records of certificated employees’ professional growth, education, tenure status, contract, and tuition reimbursement in the HR information system.
Initiates salary lane advancement when appropriate.
Performs a variety of skilled secretarial and clerical duties in support of the Office of Certification.
Develops, formats, and prepares correspondence, memoranda, reports, announcements, and forms.
Composes correspondence and memos.
Prepares specialized documents and technical reports.
Creates documents for mass mailings.
Produces charts, graphs, and tables.
Designs, creates, and maintains databases, spreadsheets, rosters, and logs.
Maintains electronic and paper document filing systems.
Updates educator records and uploads electronic documents in the MSDE The Educator Application and Certification Hub (TEACH).
Reviews and processes documents pertaining to functions of the Office of Certification.
Checks documents for completeness, accuracy, and compliance with established policy and procedural requirements.
Attends meetings and takes notes.
Arranges and coordinates appointments, conferences, and schedules.
Reserves meeting rooms.
Arranges for equipment and supplies as needed.
Answers telephone calls.
Provides assistance and information to callers, which requires a detailed knowledge of Office of Certification procedures including but not limited to tuition reimbursement, Maryland certification, and salary lane advancement requirements.
Receives and forwards messages to office staff.
Receives and directs visitors to the office.
Performs other duties as assigned.
MINIMUM QUALIFICATIONS: Education, Training and Experience: Possession of a high school diploma or appropriate equivalent, plus three years of secretarial experience.
Experience supporting Human Resources functions and using human resources information systems is preferred.
Demonstrated skill in typing 40 words per minute.
Note: Other combination of applicable education, training, and experience which provide the knowledge, skills, and abilities necessary to perform effectively in the position, may be considered.
KNOWLEDGE, SKILLS & ABILITIES Knowledge of office practices and procedures.
Knowledge of filing systems.
Knowledge of spelling, grammar, and arithmetic.
Knowledge of personal computers and office software packages.
Knowledge of automated office systems.
Demonstrated skill in typing 40 words per minute.
Skill in performing word processing functions.
Skill in setting up and maintaining databases, spreadsheets, and logs.
Skill in setting up and maintaining filing systems.
Skill in gathering and compiling information for statistical reports.
Skill in processing financial documents and transactions.
Skill in composing correspondence and memoranda.
Skill in operating personal computers and related office equipment.
Ability to communicate effectively both orally and in writing.
Ability to follow rules and regulations.
Ability to establish and maintain effective working relationships.
Ability to appropriately maintain confidential information.
PHYSICAL AND ENVIRONMENTAL CONDITIONS: The work of this class is generally sedentary and performed in an office environment.
Work includes the operation of office equipment, including personal computers, and occasional limited physical activities.
FLSA: Non-exempt Eligible for the Maryland State Retirement System This class specification defines the types of duties and level of difficulty of work required of positions in this title.
It shall not be held to exclude duties not mentioned nor limit the right of management to assign work to employees.
This job description defines the types of duties and level of difficulty of work required of positions in this title.
It shall not be held to exclude duties not mentioned nor limit the right of management to assign work to employees.
Citizenship, residency or work VISA in United States required.
Application Instructions Please read and carefully follow the instructions provided below.
Applicants are required to have a completed application on file for employment with Baltimore County Public Schools (BCPS).
Each time an applicant applies to a job with BCPS, the application must be resubmitted.
If an applicant started an application with BCPS in the past and at a later date decides to apply for additional positions, it is the applicant's responsibility to review the entire application and ensure that all data is up to date (for example, the applicant may need to add additional schooling or certifications, an additional work experience, or provide updated references).
The applicant must remember to review the entire application each time for accuracy and submit each time for a new or different vacancy.
Professional references must be submitted to complete your application.
Examples of professional references include current and former principals, supervisors, managers, mentor teachers and university/college supervisors.
Personal references from colleagues, friends, community members, etc.
will not be accepted.
Applicants should notify their reference proactively to inform them they will receive a form via email through a MAILBOT email address from Baltimore County Public Schools.
Applicants should also inform their reference(s) of the job they are applying to.
Be sure to account for all periods of employment and unemployment, including student teaching and internship experience, and include names, addresses, and telephone numbers of employers.
Be sure to answer all criminal background questions.
If you answer "yes" to any of the criminal background questions you must provide a written explanation.
A criminal offense does not necessarily exclude an applicant from employment with BCPS.
Factors such as passage of time since the offense, the nature of the violation, and the extent of rehabilitation will be taken into consideration.
Pre-Employment Requirements: All persons employed by the Baltimore County Public Schools, regular and temporary, are required to be fingerprinted and have a criminal background investigation (per COMAR) completed.
The fee charged for fingerprinting is $109.
An identification card will be issued which must be shown prior to employment.
Anyone offered employment is required to provide proper identification and documentation of eligibility for employment in the US.
If you have military experience, you will be asked to provide a copy of DD214.
Official transcripts for all higher education must be received prior to contract signing.
Some positions will require employees to undergo a physical examination and/or drug testing.
All newly hired personnel must attend a Badges and Benefits session.
Additional job verification will be required for salary credit.
Non-Discrimination Statement The Board of Education of Baltimore County does not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, or veteran status in matters affecting employment or in providing access to educational programs or activities and provides equal access to the Boy Scouts and other designated youth groups.
Inquiries regarding the Board’s nondiscrimination policies should be directed to: EEO Officer, Office of Equal Employment Opportunity, Baltimore County Public Schools, 6901 Charles Street, Building B, Towson, Maryland 21204 (443-809-8937).
There is a compliance officer responsible for identifying, preventing, and remedying prohibited harassment concerning students.
Complaints of harassment should be directed to the executive director, Department of School Safety and Security, 9600 Pulaski Park Drive, Suite 118, Baltimore, MD 21220 (443-809-4360).
Contact Information Laura V Lough Supervisor, Temporary Services 6901 Charles Street, E Building Towson, Maryland 21204 Email: llough@bcps.
org Email To A Friend Print Version
• Phone : (443) 809-8937
• Location : Baltimore County, MD
• Post ID: 9022946507
