Job Title: Building Facilities Coordinator
Department: Facilities & Maintenance
Job Overview:
We are seeking a knowledgeable facilities coordinator to ensure an optimal working environment across multiple Athelas buildings.
In this role, you will be responsible for providing janitorial support, performing regular building safety and security inspections, and maintaining our building's equipment and assets.
To ensure success, facilities coordinators should exhibit extensive experience in facility maintenance and the ability to liaise with employees, contractors and external vendors.
The facilities coordinator promotes an efficient and safe environment.
Facilities Coordinator Responsibilities:
Managing building and equipment maintenance schedules.
Responding to urgent maintenance calls.
Preparing for emergencies by creating building evacuation and other action plans.
Testing building security systems and promoting safety within the building.
Provide cleaning support of the facility within common areas and assist other staff members in maintaining safe and clean areas for workers and clients.
Managing equipment and supply needs, including furniture, kitchen appliances, office equipment and supplies, and climate control.
Liaising with vendors and suppliers on behalf of the Facilities Team Leadership/Staff and Operation Managers.
Reporting to the Facilities Manager on a regular basis.
Documenting processes and keeping maintenance records.
Monitoring maintenance budget spending.
Directs, schedules and oversees external contractors (electricians, plumbers, roofers, lawn crews, etc.
)
Provides estimates, tracks costs to stay on budget, ensures completion within established time frames, project design and budget.
Check, and respond to emails daily to maintain proper communication
Contributes to strategic planning by evaluating and projecting future facility needs and proposing options to achieve them.
Performs other related tasks as requested.
Facilities Coordinator Requirements:
· High school diploma or GED with at least 2 years of hands on maintenance/facility repair experience, associate degree in project management, or similar preferred.
· A completed course in facilities management preferred.
· A minimum of 2 years of experience in facility coordination, project management, or real estate.
· Proficiency in Facilities Management (FM) software.
· Strong experience in building and equipment maintenance.
· Understanding of janitorial best practices to support cleaning and safety needs of multi-site operation.
· Advanced knowledge of maintenance planning and schedules.
· Ability to respond to building and equipment emergencies.
· In-depth knowledge of building safety regulations and security protocols.
· Proficiency in Microsoft Office software, such as Microsoft Word, Excel.
· Excellent organizational and communication skills.
Other:
One must have the ability to follow oral and written instructions and be able to maintain effective and cooperative working relationships.
Demonstrated ability to work cooperatively with staff, administrators and governing boards.
Proven ability to solve problems creatively.
Experience in project development and management.
Experience seeing projects through to completion.
Working knowledge of building trades.
Ability to effectively communicate ideas and information in written and oral format to administrative staff, colleagues and governing boards
Physical Requirements:
Person must be able to walk, stand, and sit for up to 8 hours.
Person must have the ability to lift up to 50 lbs.
Benefits:
Insurances: Health, Vision, Dental, supplemental coverage through Aflac
Company Paid: Short / Long Term Disability Insurance, Term Life Insurance
PTO: Vacation, Sick, Personal, Bereavement, Jury Duty
Retirement Plan: 403B plan
Employee Credit Union (SECU)
Paid DDA and new hire training's
Paid Red Cross CPR and First Aid Certification
Paid Medication Administration Training
Limited Employee Assistance Program
Tuition Reimbursement Program
23% Discount on select Sprint Wireless Plans
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