Office Administrator

Salary $42,145.
00 - $48,782.
00 Annually Location Towson, MD Job Type MERIT Job Number 1.
602 11-2023 FIRE Department FIRE Opening Date 11/09/2023 DESCRIPTION BENEFITS QUESTIONS Pay Schedule VI, Grade 23, Regular Schedule: 35 hours per week A vacancy exists in the Fire Department, Field Operations Administrative Support Services/Staffing Office.
A list of eligible applicants will be established based on the examination as outlined below.
Current and future vacancies occurring in any Office or Department of Baltimore County General Government may be filled from the list of eligible applicants.
All interested transfer and promotional candidates must apply at this time.
List all promotions and changes in job duties due to reclassification as separate work experiences on your application.
Applicants must include the dates of the promotions and reclassifications.
Note: Failure to complete all fields of the "Work Experience" section of the application will result in your application not being considered.
A resume will not be considered in determining your qualifications for a position.
Applicants selected for an interview may provide a resume at that time.
You can attach your transcript(s) or license(s) to your application.
Failure to submit proof of Licenses, Certifications and Education will result in your application not being considered.
Proof of licenses, certifications, and/or education must be submitted with each application.
Examples of Duties Under general supervision, serves as an administrative aide for County departments or assists management by providing direct administrative support in areas such as personnel and budget administration, purchasing, and other office functions.
Essential Functions Processes sick notes from Field Operations Maintains position counts Manages and tracks position numbers and vacancies.
Calls for position openings Maintains retirement spreadsheet.
Compiles and sends retirement /separation notification to Department.
Manages Staffing inbox and addresses concerns via phone and email.
Enters time in workday, tracks and manages leave balances for Field Operations Support Services Compiles and submits documentation for any reclassification requests for Field Operations Tracks and enters “F” day time earned Manages “Union” or “Admin” leave and notifies station officers to mark leave Manages shred bin Assists filing personnel files as needed Provides customer service to all field personnel and directs or assists/resolves issues.
Qualifications Required Qualifications Possession of a high school diploma or an appropriate equivalent plus three years' typing, word processing, or secretarial experience.
(Additional education may be substituted on a year-for-year basis for the required experience.
Additional experience as described in the essential duties may be substituted on a year-for-year basis for the required education.
) Knowledge, Skills, and Abilities (Entry Level) Knowledge of modern office practices and procedures, including filing systems.
Knowledge of administrative support functions, such as personnel, budget, and purchasing.
Knowledge of spelling, grammar, and arithmetic.
Knowledge of word processing, database management, and spreadsheet software packages.
Skill in use of automated office systems and word processing, database management, and spreadsheet software packages.
Skill in the operation of office machines as listed in essential duties.
Skill in performance of mathematical computations.
Ability to extract and summarize information and to prepare correspondence and reports.
Ability to interpret, explain, and follow County and departmental rules and regulations.
Ability to assist in developing budgets and monitoring expenditures.
Ability to prepare documents relating to personnel, budget, and purchasing.
Ability to establish and maintain effective working relationships.
Ability to take verbatim notes.
Ability to communicate effectively.
Ability to coordinate, assign, and review the work of others.
Ability to establish deadlines, schedules, and guidelines for completion of projects.
Ability to type from plain copy at a rate equivalent to 40 WPM.
Knowledge, Skills, and Abilities (Full Performance) Knowledge of County and departmental rules, regulations, policies, and procedures.
Thorough knowledge of word processing, database management, and spreadsheet software packages.
Skill in supervision or oversight of support functions and staff.
Skill in resolving administrative problems and complaints.
Skill in the composition and production of documents related to personnel, budget, and purchasing.
Skill in extracting and summarizing information, and in preparing correspondence and reports.
Ability to investigate and resolve inquiries and complaints for an agency.
Ability to coordinate the administrative support of boards and commissions.
Ability to effectively transmit management decisions to staff and other interested parties.
Ability to keep management informed of issues requiring their attention.
Proof of Licenses, Certifications and Education Applicants are required to submit proof of licenses, certifications and education beyond high school to meet the required and preferred qualifications of the position.
Diplomas or transcripts must show the applicant’s major field of study.
Copies and unofficial transcripts are acceptable.
Failure to submit proof of Licenses, Certifications and Education will result in your application not being considered.
Proof of licenses, certifications, and/or education must be submitted with each application.
Proof of Degree Equivalency Applicants who have obtained a degree from outside the United States of America are required to submit degree equivalence documentation from World Education Services, Inc.
(www.
WES.
org) Mail or deliver documents to: ATTN: Office Administrator Office of Human Resources Baltimore County Government 308 Allegheny Ave.
Towson, MD 21204 You can attach your transcript(s) or license(s) to your application.
EXAMINATION PROCEDURE Applicants will be qualified based on an evaluation of their training and experience, as stated on their application, which includes answers to the supplemental questions.
Applicants must state the dates and duties of past and present experience clearly and completely for evaluation purposes.
Conditions of Employment Employees hired after July 1, 2022 are required to participate in the Baltimore County Employees' Retirement System, with very limited exceptions.
Physical and Environmental Conditions The work of these positions is essentially sedentary, with occasional walking and/or lifting or other restricted physical activities.
Medical Examination and Employment Background Investigation Applicants selected for an appointment to a position in Baltimore County must successfully complete a physical examination and drug screen and an employment background investigation, including, but not limited to a criminal background, education, and fingerprint check.
Agency Baltimore County Address 308 Allegheny Avenue Towson, Maryland, 21204 Phone 410-887-3135 Website https://www.
baltimorecountymd.
gov Pay Schedule VI, Grade 23, Regular Schedule: 35 hours per week A vacancy exists in the Fire Department, Field Operations Administrative Support Services/Staffing Office.
A list of eligible applicants will be established based on the examination as outlined below.
Current and future vacancies occurring in any Office or Department of Baltimore County General Government may be filled from the list of eligible applicants.
All interested transfer and promotional candidates must apply at this time.
List all promotions and changes in job duties due to reclassification as separate work experiences on your application.
Applicants must include the dates of the promotions and reclassifications.
Note: Failure to complete all fields of the "Work Experience" section of the application will result in your application not being considered.
A resume will not be considered in determining your qualifications for a position.
Applicants selected for an interview may provide a resume at that time.
You can attach your transcript(s) or license(s) to your application.
Failure to submit proof of Licenses, Certifications and Education will result in your application not being considered.
Proof of licenses, certifications, and/or education must be submitted with each application.
Examples of Duties Under general supervision, serves as an administrative aide for County departments or assists management by providing direct administrative support in areas such as personnel and budget administration, purchasing, and other office functions.
Essential Functions Processes sick notes from Field Operations Maintains position counts Manages and tracks position numbers and vacancies.
Calls for position openings Maintains retirement spreadsheet.
Compiles and sends retirement /separation notification to Department.
Manages Staffing inbox and addresses concerns via phone and email.
Enters time in workday, tracks and manages leave balances for Field Operations Support Services Compiles and submits documentation for any reclassification requests for Field Operations Tracks and enters “F” day time earned Manages “Union” or “Admin” leave and notifies station officers to mark leave Manages shred bin Assists filing personnel files as needed Provides customer service to all field personnel and directs or assists/resolves issues.
Qualifications Required Qualifications Possession of a high school diploma or an appropriate equivalent plus three years' typing, word processing, or secretarial experience.
(Additional education may be substituted on a year-for-year basis for the required experience.
Additional experience as described in the essential duties may be substituted on a year-for-year basis for the required education.
) Knowledge, Skills, and Abilities (Entry Level) Knowledge of modern office practices and procedures, including filing systems.
Knowledge of administrative support functions, such as personnel, budget, and purchasing.
Knowledge of spelling, grammar, and arithmetic.
Knowledge of word processing, database management, and spreadsheet software packages.
Skill in use of automated office systems and word processing, database management, and spreadsheet software packages.
Skill in the operation of office machines as listed in essential duties.
Skill in performance of mathematical computations.
Ability to extract and summarize information and to prepare correspondence and reports.
Ability to interpret, explain, and follow County and departmental rules and regulations.
Ability to assist in developing budgets and monitoring expenditures.
Ability to prepare documents relating to personnel, budget, and purchasing.
Ability to establish and maintain effective working relationships.
Ability to take verbatim notes.
Ability to communicate effectively.
Ability to coordinate, assign, and review the work of others.
Ability to establish deadlines, schedules, and guidelines for completion of projects.
Ability to type from plain copy at a rate equivalent to 40 WPM.
Knowledge, Skills, and Abilities (Full Performance) Knowledge of County and departmental rules, regulations, policies, and procedures.
Thorough knowledge of word processing, database management, and spreadsheet software packages.
Skill in supervision or oversight of support functions and staff.
Skill in resolving administrative problems and complaints.
Skill in the composition and production of documents related to personnel, budget, and purchasing.
Skill in extracting and summarizing information, and in preparing correspondence and reports.
Ability to investigate and resolve inquiries and complaints for an agency.
Ability to coordinate the administrative support of boards and commissions.
Ability to effectively transmit management decisions to staff and other interested parties.
Ability to keep management informed of issues requiring their attention.
Proof of Licenses, Certifications and Education Applicants are required to submit proof of licenses, certifications and education beyond high school to meet the required and preferred qualifications of the position.
Diplomas or transcripts must show the applicant’s major field of study.
Copies and unofficial transcripts are acceptable.
Failure to submit proof of Licenses, Certifications and Education will result in your application not being considered.
Proof of licenses, certifications, and/or education must be submitted with each application.
Proof of Degree Equivalency Applicants who have obtained a degree from outside the United States of America are required to submit degree equivalence documentation from World Education Services, Inc.
(www.
WES.
org) Mail or deliver documents to: ATTN: Office Administrator Office of Human Resources Baltimore County Government 308 Allegheny Ave.
Towson, MD 21204 You can attach your transcript(s) or license(s) to your application.
EXAMINATION PROCEDURE Applicants will be qualified based on an evaluation of their training and experience, as stated on their application, which includes answers to the supplemental questions.
Applicants must state the dates and duties of past and present experience clearly and completely for evaluation purposes.
Conditions of Employment Employees hired after July 1, 2022 are required to participate in the Baltimore County Employees' Retirement System, with very limited exceptions.
Physical and Environmental Conditions The work of these positions is essentially sedentary, with occasional walking and/or lifting or other restricted physical activities.
Medical Examination and Employment Background Investigation Applicants selected for an appointment to a position in Baltimore County must successfully complete a physical examination and drug screen and an employment background investigation, including, but not limited to a criminal background, education, and fingerprint check.
Employment Benefits for Full-Time, Merit or Classified EmployeesBaltimore County General Government offers the following benefits to full-time,merit or classified employees.
Some benefits vary for sworn employees of the Police and Fire Departments.
New employees are eligible for benefits upon hire, unless noted otherwise.
Equal Opportunity EmployerBaltimore County is an equal opportunity employer and encourages minority, female and disabled applicants.
Smoke free workplaceAll Baltimore County offices are smoke free.
Drug free workplaceBaltimore County provides a drug free workplace.
Prospective employees are required to submit to urinalysis drug testing as part of the pre-employment physical examination.
SalaryAnnual Salary review - Step increases may be granted on anniversary date based on satisfactory job performanceGeneral Increases - Cost of living increases and adjustments may be granted as legislated.
Longevity Increases - In accordance with the specific pay schedule, a full-time merit or classified employee may receive a longevity increase, equivalent to one step, upon completion of a certain number of years of classified service with the County.
Employee Assistance ProgramOur Employee Assistance Program provides confidential and professional assessment and referral assistance for employees and eligible dependents in the household who are experiencing personal problems that may be affecting work performance, job satisfaction, or overall quality of life.
Health InsuranceHealth Insurance benefits elected become effective the first day of the month following the date of hire if the employee has completed online enrollment prior to that date.
New employees must enroll within thirty (30) calendar days of hire.
Plans offered include:Medical, Prescription, Dental and Vision insurance.
Flexible Spending AccountsOpportunity to set aside pre-tax dollars, through payroll deduction, for eligible unreimbursed medical care expenses and/or dependent care costs.
Life InsuranceEmployees may elect basic term life insurance for themselves equal to one time the employee's annual salary, rounded to the next higher $1,000.
Employees contribute a portion of the premium through monthly payroll deductions.
The County also offers an Additional/Employee paid Life Insurance plan with coverage up to $100,000.
RetirementEmployees are required to participate in the Baltimore County Employees' Retirement System (ERS), with very limited exceptions.
Paid LeavePaid benefits listed below vary depending upon the Classification.
Sick LeaveVacation LeavePersonal LeaveHolidaysBereavement LeaveJury LeaveMilitary LeaveBaltimore County Employees Federal Credit UnionMembership in Baltimore County Employees Federal Credit Union offers a full range of savings programs, loans, checking, direct deposit, payroll deduction, savings bonds, and other financial services.
Direct DepositPayroll through direct deposit to the financial institution selected by employee is required.
Educational Assistance70 to 80 percent tuition reimbursement following successful completion of pre-approved courses related to position.
Amount of reimbursement and fiscal year dollar limitations vary with bargaining group.
Deferred CompensationNationwide Retirement Solutions offers a 457 retirement plan allowing for payroll contributions of tax deferred dollars to investment options of your choice.
DisclaimerThis is only a summary of benefits and policies in Baltimore County.
Any benefit or policy may be changed at any time at the discretion of the administration.
This summary does not constitute an express or implied contract, nor does it constitute a guarantee that your employment relationship will continue for any specified period of time or end only under certain conditions.