Department of Corrections Office Assistant - (Administrative Officer I) - Non-Merit

Salary $18.
84 Hourly Location Towson, MD Job Type NON MERIT Job Number NM.
102 10-23 Department CORRECTIONS Opening Date 10/17/2023 Closing Date Continuous DESCRIPTION BENEFITS QUESTIONS Schedule: 34 hours per week plus County benefits.
Several vacancies exist within Baltimore County Government, Department of Corrections.
A list of eligible applicants will be established based on the examination as outlined below.
All interested transfer and promotional candidates must apply at this time.
List all promotions and changes in job duties due to reclassification as separate work experience on your application.
Applicants must include the dates of the promotions and reclassifications.
Note: Failure to complete all fields of the Work Experience section of the application will result in your application not being considered.
A resume will not be considered in determining your qualifications for a position.
Applicants selected for an interview may provide a resume at that time.
You must attach your transcript(s)/degree(s) and license(s)/certification(s) to your application.
Unofficial copies are acceptable.
Failure to submit proof of Licenses, Certifications and Education will result in your application not being considered.
Proof of licenses, certifications, and/or education must be submitted with each application.
Examples of Duties Under general supervision, performs comprehensive word processing, typing, and other clerical duties in support of an office.
Essential Job Duties Uses automated office systems, such as word processing equipment or a computer, to prepare a variety of letters, memos, and other material from draft or specific instructions.
Selects the appropriate letter or memo format, proofreads and edits documents for grammar, punctuation, and spelling, and prepares document for distribution or mail.
Originates procedural correspondence such as form letters and routine notices to respond to requests for information or to begin office processes.
Sets up and maintains office databases and logs.
Accesses databases to establish, retrieve, review, update, track, and revise a variety of office records.
Performs queries and compiles routine reports from various data sources.
Assembles data for inclusion in narrative and statistical reports.
Creates and updates office spreadsheets.
Establishes and maintains confidential alphabetical, chronological, or subject matter files and records.
Locates, extracts, and summarizes information from files for preparation of reports or to respond to inquiries, routine requests, or complaints.
Determines release of information according to established procedures and confidentiality.
Initiates the process of purging and updating files.
Opens, date stamps, and distributes incoming mail to appropriate staff.
Tracks the handling of correspondence and/or written complaints to the time of completion.
Ensures office responses are completed in a timely manner.
Greets and directs clients and visitors.
Responds to inquiries of a routine nature regarding County, department, and/or program policies in person, by telephone, or by regular or electronic mail.
Collects information regarding more complex inquiries and refers to appropriate staff for follow-up as necessary.
Maintains calendars, schedules appointments and meetings, and reserves meeting room facilities or space.
Types, photocopies, and distributes meeting agendas and/or minutes.
Prepares or assists in the preparation of personnel related documents and forms.
Performs timekeeping functions for the work unit.
Prepares payroll and tracks leave usage.
Operates office machinery, such as microcomputers, photocopiers, fax machines, calculators, telephones, scanners, and printers.
Assists in the preparation of County legislation.
Maintains simple financial and statistical records.
Reconciles account balances.
Orders and maintains office supplies.
Prepares and processes purchase orders, direct payments, and invoices.
Verifies procurement card purchases.
Examples of Other Duties May take verbatim notes or minutes.
May lead and instruct others.
Performs other related duties as required.
(NOTE: The duties and responsibilities listed above are for the purpose of determining a common set of minimum qualifications for all positions in this class.
They may not include all of the essential job functions of each position in the class.
Each position may not be required to perform all of the essential job functions listed.
) Qualifications Possession of a high school diploma or an appropriate equivalent; Plus One-year typing, word processing, or secretarial experience.
Additional experience as described in the essential duties may be substituted on a year-for-year basis for the required education.
Additional education may be substituted on a year-for-year basis for the required experience.
Proof of Licenses, Certifications and Education Applicants are required to submit proof of licenses, certifications and education beyond high school to meet the required and preferred qualifications of the position.
Diplomas or transcripts must show the applicant's major field of study.
Copies and unofficial transcripts are acceptable.
Proof of licenses, certifications, and/or education must be submitted with each application.
Proof of Degree Equivalency Applicants who have obtained a degree from outside the United States of America are required to submit degree equivalence documentation from World Education Services, Inc.
(www.
WES.
org ) Mail or deliver documents to: ATTN: Office Assistant-Corrections Office of Human Resources Baltimore County Government 308 Allegheny Ave.
Towson, MD 21204 You must attach your transcript(s)/degree(s) and license(s)/certification(s) to your application.
Unofficial copies are acceptable.
EXAMINATION PROCEDURE Applicants meeting required qualifications will be assessed for typing speed and proficiency in: computer file management, Windows introductory skills, and Microsoft Word.
Conditions of Employment Employees hired after July 1, 2022 are required to participate in the Baltimore County Employees’ Retirement System, with very limited exceptions Physical and Environmental Conditions The work of these positions is essentially sedentary, with occasional walking and/or lifting or other restricted physical activities.
Medical Examination and Employment Background Investigation Applicants selected for employment with Baltimore County must successfully complete a physical examination, drug screening and employment investigation, including, but not limited to criminal background, education certification and fingerprinting checks.
Agency Baltimore County Address 308 Allegheny Avenue Towson, Maryland, 21204 Phone 410-887-3135 Website https://www.
baltimorecountymd.
gov Schedule: 34 hours per week plus County benefits.
Several vacancies exist within Baltimore County Government, Department of Corrections.
A list of eligible applicants will be established based on the examination as outlined below.
All interested transfer and promotional candidates must apply at this time.
List all promotions and changes in job duties due to reclassification as separate work experience on your application.
Applicants must include the dates of the promotions and reclassifications.
Note: Failure to complete all fields of the Work Experience section of the application will result in your application not being considered.
A resume will not be considered in determining your qualifications for a position.
Applicants selected for an interview may provide a resume at that time.
You must attach your transcript(s)/degree(s) and license(s)/certification(s) to your application.
Unofficial copies are acceptable.
Failure to submit proof of Licenses, Certifications and Education will result in your application not being considered.
Proof of licenses, certifications, and/or education must be submitted with each application.
Examples of Duties Under general supervision, performs comprehensive word processing, typing, and other clerical duties in support of an office.
Essential Job Duties Uses automated office systems, such as word processing equipment or a computer, to prepare a variety of letters, memos, and other material from draft or specific instructions.
Selects the appropriate letter or memo format, proofreads and edits documents for grammar, punctuation, and spelling, and prepares document for distribution or mail.
Originates procedural correspondence such as form letters and routine notices to respond to requests for information or to begin office processes.
Sets up and maintains office databases and logs.
Accesses databases to establish, retrieve, review, update, track, and revise a variety of office records.
Performs queries and compiles routine reports from various data sources.
Assembles data for inclusion in narrative and statistical reports.
Creates and updates office spreadsheets.
Establishes and maintains confidential alphabetical, chronological, or subject matter files and records.
Locates, extracts, and summarizes information from files for preparation of reports or to respond to inquiries, routine requests, or complaints.
Determines release of information according to established procedures and confidentiality.
Initiates the process of purging and updating files.
Opens, date stamps, and distributes incoming mail to appropriate staff.
Tracks the handling of correspondence and/or written complaints to the time of completion.
Ensures office responses are completed in a timely manner.
Greets and directs clients and visitors.
Responds to inquiries of a routine nature regarding County, department, and/or program policies in person, by telephone, or by regular or electronic mail.
Collects information regarding more complex inquiries and refers to appropriate staff for follow-up as necessary.
Maintains calendars, schedules appointments and meetings, and reserves meeting room facilities or space.
Types, photocopies, and distributes meeting agendas and/or minutes.
Prepares or assists in the preparation of personnel related documents and forms.
Performs timekeeping functions for the work unit.
Prepares payroll and tracks leave usage.
Operates office machinery, such as microcomputers, photocopiers, fax machines, calculators, telephones, scanners, and printers.
Assists in the preparation of County legislation.
Maintains simple financial and statistical records.
Reconciles account balances.
Orders and maintains office supplies.
Prepares and processes purchase orders, direct payments, and invoices.
Verifies procurement card purchases.
Examples of Other Duties May take verbatim notes or minutes.
May lead and instruct others.
Performs other related duties as required.
(NOTE: The duties and responsibilities listed above are for the purpose of determining a common set of minimum qualifications for all positions in this class.
They may not include all of the essential job functions of each position in the class.
Each position may not be required to perform all of the essential job functions listed.
) Qualifications Possession of a high school diploma or an appropriate equivalent; Plus One-year typing, word processing, or secretarial experience.
Additional experience as described in the essential duties may be substituted on a year-for-year basis for the required education.
Additional education may be substituted on a year-for-year basis for the required experience.
Proof of Licenses, Certifications and Education Applicants are required to submit proof of licenses, certifications and education beyond high school to meet the required and preferred qualifications of the position.
Diplomas or transcripts must show the applicant's major field of study.
Copies and unofficial transcripts are acceptable.
Proof of licenses, certifications, and/or education must be submitted with each application.
Proof of Degree Equivalency Applicants who have obtained a degree from outside the United States of America are required to submit degree equivalence documentation from World Education Services, Inc.
(www.
WES.
org ) Mail or deliver documents to: ATTN: Office Assistant-Corrections Office of Human Resources Baltimore County Government 308 Allegheny Ave.
Towson, MD 21204 You must attach your transcript(s)/degree(s) and license(s)/certification(s) to your application.
Unofficial copies are acceptable.
EXAMINATION PROCEDURE Applicants meeting required qualifications will be assessed for typing speed and proficiency in: computer file management, Windows introductory skills, and Microsoft Word.
Conditions of Employment Employees hired after July 1, 2022 are required to participate in the Baltimore County Employees’ Retirement System, with very limited exceptions Physical and Environmental Conditions The work of these positions is essentially sedentary, with occasional walking and/or lifting or other restricted physical activities.
Medical Examination and Employment Background Investigation Applicants selected for employment with Baltimore County must successfully complete a physical examination, drug screening and employment investigation, including, but not limited to criminal background, education certification and fingerprinting checks.
Employment Benefits for Non-Merit or Non-Classified, Part-Time EmployeesBaltimore County General Government offers the following benefits to part-time, non-merit or non-classified employees.
New employees are eligible for benefits upon hire, unless noted otherwise.
Equal Opportunity EmployerBaltimore County is an equal opportunity employer and encourages minority, female and disabled applicants.
Smoke free workplaceAll Baltimore County offices are smoke free.
Drug free workplaceBaltimore County provides a drug free workplace.
Prospective employees are required to submit to urinalysis drug testing as part of the pre-employment physical examination.
Employee Assistance ProgramOur Employee Assistance Program provides confidential and professional assessment and referral assistance for employees and eligible dependents in the household who are experiencing personal problems that may be affecting work performance, job satisfaction, or overall quality of life.
Health InsuranceIn order to qualify for health insurance benefits (medical, prescription, dental and vision insurance), part-time employees must be scheduled for four (4) full work days plus two (2) hours each week.
Health Insurance benefits elected become effective the first day of the month following the date of hire if the employee has completed online enrollment prior to that date.
New employees must enroll within thirty (30) calendar days of hire.
Plans offered include:Medical, Prescription, Dental and Vision insurance.
Flexible Spending AccountsOpportunity to set aside pre-tax dollars, through payroll deduction, for eligible unreimbursed medical care expenses and/or dependent care costs.
Life InsuranceIn order to qualify for life insurance benefits, part-time employees must be scheduled for four (4) full work days plus two (2) hours each week.
Employees may elect basic term life insurance for themselves equal to one time the employee's annual salary, rounded to the next higher $1,000.
Employees contribute a portion of the premium through monthly payroll deductions.
The County also offers an Additional/Employee paid Life Insurance plan with coverage up to $100,000.
RetirementEmployees are required to participate in the Baltimore County Employees' Retirement System, with very limited exceptions.
Paid LeaveSick Leave - Monthly sick leave earnings prorated based on the number of hours worked per week.
No maximum on accrual.
Accrued balance can be applied toward service credit at retirement.
Vacation Leave - Monthly vacation leave earnings prorated based on the number of hours worked per week.
Earnings increase after five, ten and fifteen years of service generally.
Holidays - Part-time 30 to 39 hour non-merit or non-classified employees will generally be paid for ten holidays per calendar year.
Other part-time, non-merit or non-classified employees working 29 hours per week or less will receive two paid holidays per calendar year.
These holidays are the Christmas holiday and the Independence Day holiday.
Bereavement LeaveJury LeaveMilitary LeaveBaltimore County Employees Federal Credit UnionMembership in Baltimore County Employees Federal Credit Union offers a full range of savings programs, loans, checking, direct deposit, payroll deduction, savings bonds, and other financial services.
Direct DepositPayroll through direct deposit to the financial institution selected by employee is required.
Deferred CompensationNationwide Retirement Solutions offers a 457 retirement plan allowing for payroll contributions of tax deferred dollars to investment options of your choice.
DisclaimerThis is only a summary of benefits and policies in Baltimore County.
Any benefit or policy may be changed at any time at the discretion of the administration.
This summary does not constitute an express or implied contract, nor does it constitute a guarantee that your employment relationship will continue for any specified period of time or end only under certain conditions.