ADMINISTRATIVE SPECIALIST III

Introduction THIS IS A FULL TIME CONTRACTUAL POSITION (1984 Hours) It is important that all experience be fully documented.
Failure to ANSWER ALL SUPPLEMENTAL QUESTIONS SPECIFICALLY AND ACCURATELY may cause the candidate to be rejected.
PLEASE FILL OUT THE APPLICATION COMPLETELY.
➢ The application is part of the examination process.
Your answers will determine your eligibility to participate in the next phase of the selection process.
➢ Clearly describe your qualifications in detail.
Credit cannot be given for education, training, experience, knowledge, skills, and abilities that you fail to indicate.
➢ Do not leave any answer spaces blank; if a question does not apply, write "N/A".
➢ Although you may attach a resume to further describe your qualification, it does not substitute for completing the application form.
An incomplete application form may result in disqualification.
Do NOT write "see resume" in your work history or responses to supplemental questions.
➢ Failure to comply with these instructions may result in disqualification.
➢ Read the Job Announcement carefully for specific filing instructions, supplemental questions, and final filing dates GRADE 12 LOCATION OF POSITION Office of the State Fire Marshal Headquarters 1201 Reisterstown Rd Pikesville, MD 21208 Main Purpose of Job The main purpose of the job is to conduct record retention/destruction operations for the Office of the State Fire Marshal (OSFM).
The position ensures the OSFM remains compliant with Maryland State statute related to the retention and management of public records.
This position will also establish a dedicated and centralized intake, analysis, and processing unit for all public information act requests within the OSFM.
The position also promotes transparency and excellent customer service.
POSITION DUTIES Reviews and develops record retention schedules Conducts video and audio editing for records released pursuant to PIA requests.
Conducts records retention, destruction and management training Assists with the administration of the centralized intake unit for PIA requests Assists in the planning and implementation of revised practices Provide assistance to higher-level administrators related to the preparation of their responses to PIA requests and responsibilities as the custodian of record MINIMUM QUALIFICATIONS Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Two years of experience performing administrative staff, clerical, clerical technical, or secretarial work.
Notes: 1.
Candidates may substitute 30 college credit hours from an accredited college or university for each year of the required experience.
2.
Candidates may substitute U.
S.
Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS Professional experience composing business letters (be detailed) Professional experience responding processing public record requests for a local, state or federal agency Professional experience with record retention and/or destruction management at a local, state or federal agency LICENSES, REGISTRATIONS AND CERTIFICATIONS Employees in this classification may be assigned duties which require the operation of a motor vehicle.
Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.
SPECIAL REQUIREMENTS Candidates must undergo a criminal background investigation before appointment can be made.
A criminal conviction may be grounds for rejection of the candidate.
SELECTION PROCESS The selection process for this recruitment will involve a rating of the training and experience provided on the application.
Applicants who meet the minimum qualifications will be placed on an eligible list in the BEST QUALIFIED, BETTER QUALIFIED, and QUALIFIED categories.
The list will be used by the hiring manager to select the individual to fill this vacancy.
The list will be valid for one year.
EXAMINATION PROCESS The examination will consist of a rating of your education, training and experience related to the requirements of the position.
You may be required to complete a qualifications supplement, or the rating may be based on your application.
Report all experience and education that is related to this position.
Applicants may be given a physical examination and will be subject to an interview, background investigation, polygraph examination and substance abuse testing.
BENEFITS STATE OF MARYLAND BENEFITS FURTHER INSTRUCTIONS NOTE: Currently, applicants are limited to uploading one file.
As a result, it is strongly urged that those applying upload ALL required and additional documents (undergraduate and graduate transcripts, resumes, etc.
) as one file.
An online application is strongly urged for processing purposes, however, If you are unable to apply online, you may submit an application via mail.
The Maryland State Application Form can be found online.
Completed applications, required documentation and any required addendums may be mailed to: Office of the State Fire Marshal 1201 Reisterstown Road Pikesville, MD 21208 ATTN: Charnyce M.
Leslie CharnyceM.
Leslie@maryland.
gov *If you have any questions about this recruitment, please contact the Office of the State Fire Marshal at 410-653-8985.
*TTY Users: call via Maryland Relay.
*We thank our Veterans for their service to our country and encourage them to apply.
*As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State’s diversity.
*Bilingual applicants are encouraged to apply.
It is the policy of the Maryland State Police to comply with all applicable federal and state laws prohibiting employment discrimination and to provide equal employment opportunity to all employees and applicants for employment without regard to age, ancestry, color, gender, identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, belief or opinion, sex, sexual orientation or any other protected status.