Administrative Assistant

Description Are you a self-motivated and resourceful administrative professional with excellent organizational and communication skills? Do you have a passion for building the relationships and processes that drive success? Do you want to be a part of a team that is on the forefront of health and national security? If so, consider joining our team in the Decision Systems Group (QAX), and help us advance the safety and security of the nation through "Critical Contributions to Critical Challenges".
We need an organized, proactive administrative professional that can help support a diverse team that's driving end-to-end decision system innovation.
As an integral part of our leadership team, you'll support the operational and organizational needs of a group advancing data science and engineering methods to positively impact real-world problems.
As the QAX Group Office Administrator, you will.
.
.
Manage calendars, coordinate meetings, and handle other essential operational tasks for leadership.
Serve as the first point of contact for staff support, including travel, policy, registrations, and purchasing.
Manage group property, inventory, and coordination of logistics and group resources.
Order and maintain supplies, supervise budget tracking, and manage procurement processes.
Innovate and streamline administrative processes, enhancing group productivity and effectiveness.
Maintain orderly group digital resources, including document and knowledge repository management, communications, and IT coordination.
Provide labor planning updates and assist with recruiting logistics, and onboarding.
Organize group events and take the lead in contributing to a positive team environment and culture.
Collaborate with the branch administration team for cohesive cross-organization support and coverage.
Take on other tasks as needed, ensuring the operational success of the group.
Qualifications You meet our minimum qualifications for the job if you.
.
.
Possess a Bachelor's degree in a Business-related field plus a minimum of 3 years of progressively responsible administrative experience.
A combination of equivalent level of relevant administrative experience and/or education may be substituted for a Bachelor's degree.
Excel at independent task management, prioritization, problem-solving, and possess excellent communication skills.
Are highly skilled in Microsoft Word, Excel, PowerPoint, Outlook, Zoom, Slack, and Adobe Acrobat Pro, and have an interest in exploring new technologies.
Are able to obtain a Secret level security clearance.
If selected, you will be subject to a government security clearance investigation and must meet the requirements for access to classified information.
Eligibility requirements include U.
S.
citizenship.
You'll go above and beyond our minimum requirements if you.
.
.
Have previous administrative experience at APL, and familiarity with APL's policies, procedures, and business systems.
Have administrative support experience in a Research & Development environment or organization.
Hold a current Secret security clearance or higher.
Why work at APL? The Johns Hopkins University Applied Physics Laboratory (APL) brings world-class expertise to our nation’s most critical defense, security, space and science challenges.
While we are dedicated to solving complex challenges and pioneering new technologies, what makes us truly outstanding is our culture.
We offer a vibrant, welcoming atmosphere where you can bring your authentic self to work, continue to grow, and build strong connections with inspiring teammates.
At APL, we celebrate our differences and encourage creativity and bold, new ideas.
Our employees enjoy generous benefits, including a robust education assistance program, unparalleled retirement contributions, and a healthy work/life balance.
APL’s campus is located in the Baltimore-Washington metro area.
Learn more about our career opportunities at https://www.
jhuapl.
edu/careers.
About Us APL is an Equal Opportunity/Affirmative Action employer.
All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, physical or mental disability, genetic information, veteran status, occupation, marital or familial status, political opinion, personal appearance, or any other characteristic protected by applicable law.
APL is committed to promoting an innovative environment that embraces diversity, encourages creativity, and supports inclusion of new ideas.
In doing so, we are committed to providing reasonable accommodation to individuals of all abilities, including those with disabilities.
If you require a reasonable accommodation to participate in any part of the hiring process, please contact Accommodations@jhuapl.
edu.
Only by ensuring that everyone’s voice is heard are we empowered to be bold, do great things, and make the world a better place.