Ocean Systems and Engineering Group Administrator

Description Do you thrive in a dynamic, high-energy, customer-focused environment? Are you a results-oriented administrator with a positive attitude and a real passion for helping others? Are you passionate about empowering the success of a fast-paced engineering team? If so, we're looking for someone like you to join our group administrative team in the Ocean Systems and Engineering Group at APL! As the administrative assistant for the Ocean Systems and Engineering Group, you will have the opportunity to apply your administrative experience to a diverse and fast paced engineering team that delivers solutions to our national security sponsors.
You will play an active role in purchasing, coordinating group travel, shipments, and group communications.
As a Group Administrative Assistant, you will.
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.
Collaborate with our team of administrative professionals to manage the group office including the purchasing and reconciling of equipment, materials, and supplies; booking and processing travel reimbursements; and managing calendars.
Lead property audits as the group property administrator.
Support and assist with group meetings, facilities requests, and logistics activities as needed.
Independently initiate administrative efforts to resolve any issues regarding shipping logistics, shipping authorizations, and travel for our field support teams.
Contribute to group security processes to ensure all relevant procedures are followed for handling of classified information.
Work with our engineering teams to purchase lab equipment and supplies.
Assist in planning, coordinating, and supporting internal and external meetings.
Collect and catalog documentation for field tests and engineering test events.
Ensure clearances are processed for our staff’s travel to government facilities.
Partner with other administrative staff to work as a seamless team across our engineering groups including backfill and sharing of workload.
Guide and mentor fellow administrative staff as needed.
Qualifications You meet our minimum qualifications for the job if you.
.
.
Possess an Associate degree or equivalent level of experience, with a minimum of 3 years of relevant administrative support experience.
Have an ability to work on complex and multiple administrative and program tasks independently with little supervision.
Have a willingness to take on additional work and challenges to develop new skills.
Are proficient in the MS Office suite in order to produce high-quality documents, spreadsheets and presentations.
Are capable of demonstrating independent judgment, interacting and communicating effectively with engineering teams and external contractors.
Can pro-actively initiate, manage, and lead administrative tasking.
Are able to obtain Interim Secret level security clearance by your start date and can ultimately obtain Secret level clearance.
If selected, you will be subject to a government security clearance investigation and must meet the requirements for access to classified information.
Eligibility requirements include U.
S.
citizenship.
You'll go above and beyond our minimum requirements if you.
.
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Hold a BA/BS degree or equivalent level of experience.
Have prior experience with APL-specific Practices and Procedures, software, and databases (e.
g.
ADDIT, RMIS, EBSS, etc.
).
Have prior experience providing administrative support to an engineering team.
Are an advanced user of Microsoft Office Suite and APL applications.
Hold a current Secret or higher-level clearance.
Why work at APL? The Johns Hopkins University Applied Physics Laboratory (APL) brings world-class expertise to our nation’s most critical defense, security, space and science challenges.
While we are dedicated to solving complex challenges and pioneering new technologies, what makes us truly outstanding is our culture.
We offer a vibrant, welcoming atmosphere where you can bring your authentic self to work, continue to grow, and build strong connections with inspiring teammates.
At APL, we celebrate our differences and encourage creativity and bold, new ideas.
Our employees enjoy generous benefits, including a robust education assistance program, unparalleled retirement contributions, and a healthy work/life balance.
APL’s campus is located in the Baltimore-Washington metro area.
Learn more about our career opportunities at https://www.
jhuapl.
edu/careers.
About Us APL is an Equal Opportunity/Affirmative Action employer.
All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, physical or mental disability, genetic information, veteran status, occupation, marital or familial status, political opinion, personal appearance, or any other characteristic protected by applicable law.
APL is committed to promoting an innovative environment that embraces diversity, encourages creativity, and supports inclusion of new ideas.
In doing so, we are committed to providing reasonable accommodation to individuals of all abilities, including those with disabilities.
If you require a reasonable accommodation to participate in any part of the hiring process, please contact Accommodations@jhuapl.
edu.
Only by ensuring that everyone’s voice is heard are we empowered to be bold, do great things, and make the world a better place.