Catholic Charities of Baltimore is currently seeking an Accounts Payable Specialist who will perform general accounting and analytical functions related to Accounts Payable and Cash Receipts utilizing accounts payable software.
The hybrid schedule is 3 days in the office / 2 days at home.
The work schedule is Monday – Friday, 8:30am-4:30pm.
JOB DUTIES & RESPONSIBILITIES:
Process invoices, check requests, employee expense reimbursements, credit cards, and other documents using the Agency’s General Ledger and Accounts Payable document imaging and workflow software in accordance with departmental policies and procedures, ensuring accuracy, timeliness and completeness.
Monitor the accounts payable, invoices, and other central e-mail boxes which are the central point of contact for staff and vendors on all matters.
Scan and review invoices and payment requests for proper supporting documentation, coding, and authorization.
Resolve documentation, coding and authorization issues with program accountants or program personnel as needed.
Set up new vendors and obtain W-9 information.
Ensure adherence to 1099 requirements including verification of Tax Identification Numbers and correct labeling of vendors.
Respond timely to vendor and internal inquiries in order to resolve questions and issues; document follow-up efforts; pursue questions and issues until resolved.
Research problems with payments to vendors, such as past due balances, missed payments, account credits, etc.
Perform other duties as assigned.
EDUCATION & EXPERIENCE REQUIREMENTS:
A.
A degree.
Two years of experience or equivalent combination of education and experience.
REQUIRED SKILLS & ABILITIES:
Excellent relational skills with courteous demeanor toward staff, clients, and visitors.
Excellent verbal and written communication skills.
Exceptional skills required utilizing computer systems and software to perform position functions.
Basic Windows PC, web browsing (i.
e.
, Chrome, Internet Explorer, etc.
), Microsoft Outlook, Excel, Word, Zoom/Skype, and/or Box.
PHYSICAL REQUIREMENTS & WORK ENVIRONMENT:
Sedentary work that primarily involves sitting/standing.
Remaining in a stationary position, often standing, or sitting for prolonged periods.
Repeating motions that may include the wrists, hands and/or fingers.
Assessing the accuracy, neatness and thoroughness of the work assigned.
We offer a wide range of benefits to meet the ever-changing needs of our employees including but not limited to:
Health/Dental/Vision
Vacation/sick/holiday pay
403(b) Retirement Plan with a discretionary employer contribution
Tuition Advancement
Paid Parental Leave
Join Catholic Charities of Baltimore where you will be an important member of a trauma-informed care organization that promotes a culture of safety, empowerment, healing and self-care, and that believes that every person has infinite worth and promise.
Catholic Charities is an equal opportunity employer
Skills
Preferred
APSPEC
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