Description:
Position Summary:
Under the daily direction of the Controller, the Accounts Payable Administrator is responsible for assisting the properties, accounting staff and construction staff.
The Accounts Payable Administrator may also be asked to perform other duties as assigned by the Controller
Physical Demands:
While performing the duties of this position, employee is regularly required to walk, use hands to handle or feel, reach with hands and arms, and talk or hear
Noise level in the work environment is typical of an office setting
Must be able to utilize a computer keyboard to enter text and data for long periods of time
The ability to sit for long periods of time at a computer
Gross manipulation to grasp, seize, or turn hands to utilize scissors, handle files, and or invoices
Employee sometimes may be required to stand, kneel, crouch, bend-over, pull and push
Employee rarely is required to lift and/or move up to 20 lbs.
Employee is frequently required to handle/use a computer, calculator and office equipment
Employee is constantly exposed to indoor conditions
Essential Duties:
Charge expenses to accounts by analyzing invoices
Pays vendors timely and accurately
Verify vendor accounts by reconciling monthly statements
Reconciles processed work by verifying entries and balances
Monthly mortgage processing
Research problems under the direction of the immediate supervisor as required.
Adhere to policies and procedures, as well as maintain effective internal controls
Work as a team player in evaluating and resolving discrepancies, as needed
Perform additional duties as assigned
Prior to cutting checks, verify invoices are properly approved by predetermined controls
Prior to cutting checks, verify all lien releases if applicable are in the file and agree to the check amount
Requirements:
Responsibilities:
Research problems under the direction of the immediate supervisor as required
Adhere to policies and procedures, as well as maintain effective internal controls
Work as a team player in evaluating and resolving discrepancies, as needed
Perform additional duties as assigned
Required Experience & Skills:
· Proficiency in Word, Excel and Outlook
· Experience with Yardi and Payscan payables preferred
· The ability to work under pressure and meet deadlines
· Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, decimals and percentages
· Reasoning Ability: Ability to deal with problems involving a few concrete variables in standardized situations
· Language Skills: Ability to read and comprehend simple instructions, short correspondence and memos.
Ability to write simple correspondence
Education/Training:
· High School graduate
· Associate’s or Bachelor’s degree preferred
This job description does not list all the duties of the job.
You may be asked by supervisors or managers to perform other functions and duties.
You will be evaluated in part based upon your performance of the tasks listed in this job description.
Management has the right to revise this job description at any time.
This job description is not a contract for employment, and either you or the employer may terminate employment at any time, for any reasons.
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